Duplicate paperwork can be easily detected by accessing the document logs using keywords and deleting duplicate files. But most importantly, digital files are seldom lost. Digital files are usually secured in a central repository, from which organizations can access, edit, and share paperwork.

all add to the escalating costs of handling and processing paper based, document-driven processes.

Paper takes up the bulk of an organization’s back-office costs - missing paperwork, reworks, duplicate documentations, etc. In the age of digital transformation, if your mission critical operations are not optimized for efficiency & productivity, you will be paying not just in terms of the competition but also in recurring operating costs.

Lean Management: Lean is in! Lean is one of the factors that is going to differentiate you from your competitors.

The opposite holds true for digital documents. Think about it - a customer expresses grievance of some sort and you need to pull up his/her file instantly for reference will you be searching for the file at that point or attending & resolving the issue at hand? On a fundamental level, paper not only takes up an entire office but slows down customer service, and consequently, business as a whole.

Saves Time & Space: time and space constraints often impede businesses from growing, and with paper, you would be knowingly reducing your chances to accelerate business because you are unable to either access, retrieve, or organize paper documents that fill up your workspace.

On the other hand, when you go digital, you can create, share, edit, organize, view, and search for documents from anywhere. Not being able to pay vendors or fulfill a customer order because of one missing detail could certainly set your company back a few steps in delivering on vendor or customer expectations, not to mention, have you miss out on opportunities for growth and more business.

Ubiquitous Digital Files: have you ever felt like your entire work or project came to a halt because you didn’t have the right data or documents in hand? Paper does not travel like digital files do.

This also means a clean, clutter-free office. Digital files, on the other hand, move processes, workflows, and business in the right direction because there are fewer instances of you missing or finding it hard to search for a digital folder - just type in the appropriate keywords to track down the required files from a central database. When you spend enough time sorting, filing, retrieving, and searching through a truckload of paper, there is ample chance of you straying from your most important goals. The worst thing about paper is that it piles up, fast! Managers need to have a great deal of clarity to make timely decisions and propel business forward.

Less Clutter: we’ve already mentioned this.

Let’s firstly see why depending less on paper is advantageous for growing businesses: Thankfully, we have modern technology and intelligent automation to reinvent the way work gets done in the office. Too much paper and too little insights, poor governance and compliance, haphazard process control, and basically clutter that stalls your schedule, priorities, and company goals. Microsoft Dynamics GP / Microsoft Dynamics AXĬontent chaos is real.

Paperless office solutions inc